REQUIREMENTS FOR RENEWAL OF AN NGO PERMIT OF OPERATION

(These requirements apply to Indigenous, Regional, Continental, Foreign and International NGOs)

A Permit of operation is a document issued by the NGO Bureau to organizations on an annual basis which grants the organization permission to operate in Uganda. No organization is supposed to operate in the country without a valid Permit of operation. (Click here to ascertain validity of an organization on the Updated National NGO Register - UNNR) An NGO may apply for a Permit of operation for the number of years it desires not exceeding 5 (five) years. Section 32(1) of the NGO Act, 2016 stipulates that an NGO shall apply for renewal of a Permit within six months before the expiry of the Permit. 

An NGO whose permit expires, but continues to operate without renewal of its permit will be fined one hundred currency points (UGX 2,000,000) for every month of operation in default of renewal of its permit. Below are the requirements for renewal of a permit of operation:

No. REQUIREMENTS
1.

Filled Form H

i). Organisations that registered under the NGO Act Cap 113 as amended in 2006 and therefore do not possess the new Certificate of Registration according to the NGO Act, 2016 (Landscape format) are required to fill Form A (for organizations categorized as Local) and Form N (for organizations categorized as Foreign). ii). Organisations incorporated in East Africa under Cap 113 should fill Form A Form H and Form A or Form N as appropriate shall be signed by at least two Founder members.
2.

A letter requesting for registration and a permit to operate addressed to the Executive Director, NGO Bureau indicating; objectives, area of operation, number of years applied for not exceeding 5 (five)
3.

A photocopy of the expiring Permit of Operation
4.

A copy of the Audited financial statements of the previous year(s) from a Certified Auditor(s).
5.

Minutes of the Annual General Assembly or the Governing body which resolved for renewal of the Permit and a signed attendance list.
6.

Annual Work Plan and budget or Strategic Plan for the number of years applied for
7.

Annual report(s) of the previous year(s)
8.

Photocopies of identification documents (National ID or Passport) and passport size photographs of at least two Promoters/Founders.
9.

A certified or notarized copy of the Certificate of Incorporation from Uganda Registration Services Bureau (URSB) or its equivalent from the country of incorporation.
10.

Proof of payment of the prescribed fees  for renewal of the Permit of operation. Organisations that do not possess the new Certificate of Registration under the NGO Act, 2016 should also pay for it as per the prescribed fees.
11.

Recommendation from the District Non-Governmental Organizations Monitoring  Committee (DNMC) of the district(s) of operation
12.

A certified copy of Memorandum of Understanding (MOU)  from the district(s) of operation.
13.

A certified copy of the Certificate of Registration from the Financial Intelligence Authority (FIA).
14.

A copy of the Tax Identification Number (TIN) Certificate of the Organisation from URA.
15.  A copy of the Certificate from the Personal Data Protection Office ( PDPO)
16.  A copy of the registered Beneficial Ownership particulars with URSB

FEES

1.

Fees for renewal of a Permit of operation for an Indigenous or Regional Organization per year (Uganda Shillings).

 60,000
2.

Fees for renewal of a Permit of operation for a Continental, Foreign or International Organization per year (Uganda Shillings).

 400,000

 

Click here for other Fees and steps on how to make payments

HOW TO SUBMIT THE APPLICATION:

Submission of the application should be made to the NGO Bureau in hardcopy in a well labelled spring file. For ease of crosschecking and verification, documents in the spring file should be arranged according to the order in this table of requirements.